Officer Roles


District Officers

        District Director – Elected Office

The District Director is responsible for directly overseeing and managing the district’s day-to-day operations, finances, and human resources. The district director has a team of district leaders to help fulfill these responsibilities. The district director works to empower the district leadership team to work together toward the district mission, while supporting each officer in his or her development as a leader. To serve as district director, one must have served at least six consecutive months as a club president and at least 12 consecutive months as a district office.

       Program Quality Director – Elected Office

The Program Quality Director is responsible for all aspects of education and training within the district. This includes supporting quality club programming efforts, promoting the Distinguished Club Program, and planning and executing the district conference. To be program quality director, one must have served at least six consecutive months as club president and at least 12 consecutive months as a district officer.

        Club Growth Director- Elected Office

The Club Growth Director is responsible for all aspects of marketing, club-building, and member- and club-retention efforts within the district. This includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs, and penetrating new markets. Additionally, the club growth director supports challenged clubs and helps them to become Distinguished. To be club growth director, one must have served at least six consecutive months as club president and at least 12 consecutive months as a district officer.

        Public Relations Manager- Appointed Office

The Public Relations Manager is responsible for coordinating publicity efforts in the district. By establishing and maintaining lines of communication between the district and its members, as well as between the district and the public, the public relations officer works to increase awareness of Toastmasters through all available media.

        Administation Manager- Appointed Office

The Administation Mangager is responsible for maintaining the historical records of the district, recording and distributing meeting minutes, and otherwise maintaining accurate, timely records of district business. 

        Finance Manager- Appointed Office

The Finance Manager is tasked with the fiscal oversight and management of the district. The finance manager works closely with the top 3 to ensure that the district is making cost-effective decisions— within policy—that result in effective fiscal management. The finance manager should have knowledge of accounting and be acquainted with the handling of financial matters. 

       Division Director- Elected Office

The division director is responsible to lead and support the division through the supervision and support of the area governors. One of the primary goals as division governor is to ensure that each club achieves its mission and fulfills its responsibilities to its members. To achieve this, the division governor coordinates division activities, set division goals, and assist in the training of area and club leaders. To serve as division governor one must have served at least six consecutive months as a member of a district council.

       Area Direction- Appointed Office

The area director serves as the direct liaison between the district and the clubs. The area governor is appointed by the district director. Area director conduct club visits twice a year within their respective areas to understand and support club needs. In turn, these visits help district leaders understand how to support and meet the needs of each club. It is important that area governors have the support they need to serve clubs. The success of the district depends on it. 

Club Officers

       President

The club president is the chief executive officer of this club and is responsible for fulfilling the mission of this club. The president presides at meetings of this club and the club executive committee, appoints all committees, and has general supervision of the operation of this club. The president shall be an ex officio member of all committees of this club except the club nominating committee and shall serve as one of this club’s representatives on the area and district councils. The president shall transmit to this club for its approval or disapproval all ideas and plans proposed by the area and district councils which may affect this club or its individual members; and shall take no action binding upon this club without either specific prior authorization or subsequent ratification by this club.

       Vice President Education

The vice president education is the second ranking club officer and is responsible for planning, organizing and directing a club program which meets the educational needs of the individual members. The vice president education chairs the education committee. The vice president education also serves as one of this club’s representatives on the area and district councils and shall take no action binding upon this club without either specific prior authorization or subsequent ratification by this club.

        Vice President Membership

The vice president membership is the third ranking club officer and is responsible for planning, organizing and directing a program that ensures individual member retention and growth in club individual membership. The vice president membership chairs the membership committee. The vice president membership serves as one of this club’s representatives on the area council and shall take no action binding upon this club without either specific prior authorization or subsequent ratification by this club.

       Vice President Public Relations

The vice president public relations is the fourth ranking club officer and is responsible for developing and directing a publicity program that informs individual members and the general public about Toastmasters International. The vice president public relations chairs the public relations committee.

        Secretary

The club secretary is responsible for club records and correspondence. The club secretary has custody of the club’s charter, constitution, and bylaws and all other records and documents of this club; keeps an accurate record of the meetings and activities of this club and of the club executive committee; maintains an accurate and complete roster of individual members of this club, including the address and status of each individual member; and transmits the same to the successor in office. The club secretary provides notices of meetings as required by this constitution, and immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members.

       Treasurer

The treasurer is responsible for club financial policies, procedures, and controls. The club treasurer receives and disburses, with the approval of this club, all club funds; pays to Toastmasters International all financial obligations of this club as they come due; and keeps an accurate account of all transactions. The club treasurer shall make financial reports to this club and to the club executive committee quarterly and upon request, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the club treasurer’s term.

       Sergeant At Arms

The sergeant at arms is responsible for club property management, meeting room preparation, and hospitality. The sergeant at arms chairs the social and reception committee.

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