| Category |
Date |
Event |
Attendees |
| Deadline |
June 1, 2020 |
Final encouragement to all clubs to finish strong |
Trio, Division Director – Incoming/Outgoing |
|
|
|
|
| Meeting |
June 1, 2020 |
TRIO Meeting |
|
|
|
|
|
| Meeting |
June 3, 2020 |
Speakers Bureau |
District Officers, Division & Area Directors |
|
|
|
|
| Meeting |
June 6, 2020 |
Transition Meeting |
All District Officers, Club Officers, Members |
|
|
|
|
| Training |
June 13, 2020 |
Area and Division Director’s training |
PQD, CGD, club members |
|
|
|
|
| Meeting |
June 15, 2020 |
Executive team meeting |
Clubs, CGD/PQD |
|
|
|
|
| Event |
June 20, 2020 |
TLI – officers training – installation |
Finance Manager |
|
|
|
|
| Event |
June27, 2020 |
Celebrating in District 12 |
|
|
|
|
|
| Meeting |
June 29, 2020 |
Division Director’s call |
|
|
|
|
|
| Meeting |
July – Sept, 2020 |
Division and Area Council Meetings – Minimum one per quarter |
DDs, AD, Pres, VPE, members |
|
|
|
|
| Website/CC |
July 1, 2020 |
E-Mail Message from DD/Update Website Information |
DD/PRM/Webmaster |
|
|
|
|
| Meeting |
July 1, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Holiday |
July 4, 2020 |
Independence Day |
|
|
|
|
|
| Due Date |
July 6, 2020 |
Area Dir Introductory Club Visits/ Officer Make Up training – Begin |
Area and Division Directors |
|
|
|
|
|
July 11, 2020 |
AD/DD extended training and Make up |
Trio/ AD/Division directors |
|
|
|
|
| Meeting |
July 13, 2020 |
Trio meeting |
DD/PQD/CGD |
|
|
|
|
| WHQ Deadline |
July 15, 2020 |
District Leader List (along with signed Officer Agreements and Release Statements |
District Officers ,Div and Area Directors |
|
|
|
|
| WHQ Deadline |
July 15, 2020 |
District Alignment report DUE to WHQ |
DD |
|
|
|
|
| WHQ Deadline |
July 15, 2020 |
District Calendar DUE to WHQ (include link to D12 website) |
DD |
|
|
|
|
| WHQ Deadline |
July 15, 2020 |
District Signatures form DUE to WHQ |
DD/Finance Manager |
|
|
|
|
| Event |
July 18, 2020 |
Officers breakfast |
|
|
|
|
|
| Meeting |
July 20, 2020 |
Executive Team Meeting |
DD/PQD/CGD/PRM/FM |
|
|
|
|
| DEC #1 |
July 25, 2020 |
District Executive Meeting |
District Officers, Division & Area Directors |
|
|
|
|
| Meeting |
July 25, 2020 |
PDG/D meeting |
Past District Governors/Directors |
|
|
|
|
| Meeting |
July 27, 2020 |
Division Director Call |
Trio, Division Directors |
|
|
|
|
| Deadline |
July 31, 2020 |
Audit Committee receives financial records to conduct Audit |
Audit Chair/Finance Manager |
|
|
|
|
| Deadline |
July 31, 2020 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Incentive |
August 1, 2020 |
SMEDLEY Membership Campaign Begins |
Clubs, CGD/PQD |
|
|
|
|
| Transition |
August 1, 2020 |
Awards Banquet |
All Members |
|
|
|
|
| Speakers Bureau |
August 5, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
August 10, 2020 |
Executive Team Meeting |
DD/PQD/CGD/PRM/FM |
|
|
|
|
| Leave |
August 17, 2020 |
Trio Training/Toastmasters International Convention, Denver, CO |
DD, PQD, CGD |
|
|
|
|
| Interviews |
August 18, 2020 |
Trio meets with Candidates for interview |
DD, PQD, CGD |
|
|
|
|
| Training |
August 19-21, 2020 |
Trio training |
DD, PQD, CGD |
|
|
|
|
| Return |
August 25, 2020 |
Toastmasters International Convention, Denver, CO |
DD, PQD, CGD |
|
|
|
|
| Meeting |
August 31, 2020 |
Division Director Call |
Trio, Division Directors, Senior Support Staff |
|
|
|
|
| Deadline |
August 31, 2020 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| WHQ Deadline |
August 31, 2020 |
Last Day for Area and Divisions to complete Club Officer Training |
DD, AD, and trainers |
|
|
|
|
| WHQ Deadline |
August 31, 2020 |
Year-End Audit DUE for preceding year & Finance Manager Report for period Jan 1- June 30 |
Audit Committee/DD |
|
|
|
|
| WHQ Deadline |
August 31, 2020 |
Fixed Asset Template and Accural Templete due |
DD |
|
|
|
|
| WHQ Deadline |
August 31, 2020 |
Finalize District Budget (due to WHQ Sep 30) |
Finance Manager /Trio |
|
|
|
|
| Due Date |
September 1, 2020 |
October dues Reminder |
CGD/PQD/DD – Division/Area Dirs/Clubs |
|
|
|
|
| Holiday |
September 2, 2020 |
Labor Day |
|
|
|
|
|
| Speakers Bureau |
September 2, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Workshop |
September 5, 2020 |
Educational |
All members |
|
|
|
|
| Meeting |
September 7, 2020 |
Trio Meeting |
DD, PQD, CGD |
|
|
|
|
| Workshop |
September 12, 2020 |
Educational |
All members |
|
|
|
|
| Meeting |
September 14, 2020 |
Executive Team Meeting |
DD/PQD/CGD/PRM/FM |
|
|
|
|
| Virtual Meeting |
September 19, 2020 |
Business Meeting (Fall) |
|
|
|
|
|
| Workshop |
September 26, 2020 |
Educational |
All members |
|
|
|
|
| Meeting |
September 28, 2020 |
Division Director Call |
District Officers, DD, Senior Support Staff |
|
|
|
|
| WHQ Deadline |
September 30, 2020 |
District Budget to WHQ |
DD, Finance Manager |
|
|
|
|
| WHQ Deadline |
September 30, 2020 |
District Success Plan DUE to WHQ |
DD |
|
|
|
|
| WHQ Deadline |
September 30, 2020 |
Complete All Club, Area, & Division Officer Training to WHQ |
PQD |
|
|
|
|
| Deadline |
September 30, 2020 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Campaign |
September 30, 2020 |
SMEDLEY Membership Campaign Ends |
Clubs, CGD |
|
|
|
|
| Meeting |
October-December, 2020 |
Division and Area Council Meetings – Minimum one per quarter |
Div Dir, AD, Pres, VPE, club members |
|
|
|
|
| WHQ Deadline |
October 1, 2020 |
DUES RENEWALS |
Div Dir, AD, club members |
|
|
|
|
| Workshop |
October 3, 2020 |
Educational |
All members |
|
|
|
|
| Meeting |
October 5, 2020 |
Trio Call |
DD, PQD, CGD |
|
|
|
|
| Meeting |
October 7, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| DEC #2 |
October 10, 2020 |
District Executive Meeting |
Trio/Division Directors/Senior Support Staff |
|
|
|
|
| Meeting |
October 12, 2020 |
PDG/D meeting |
|
|
|
|
|
| Workshop |
October 17, 2020 |
Train the Trainer |
|
|
|
|
|
| Meeting |
October 19, 2020 |
Executive Team Meeting |
DD/PQD/CGD/PRM/FM |
|
|
|
|
| Meeting |
October 26, 2020 |
Division Director Call |
Trio, DD, and Senior Support Staff |
|
|
|
|
| WHQ Deadline |
October 31, 2020 |
Deadline to complete 1st Round Area Director Club Visits |
Area Directors |
|
|
|
|
| WHQ Deadline |
October 31, 2020 |
Finance Manager’s 1st Quarter report for period July 1 – Sept 30 DUE to WHQ |
Finance Manager |
|
|
|
|
| WHQ Deadline |
November 1, 2020 |
DD to Appoint Audit Committee |
DD/Audit Chair |
|
|
|
|
| WQH Deadline |
November 1, 2020 |
DD to appoint District Leadership Committee/Chair |
DD/ChairCommittee |
|
|
|
|
| Meeting |
November 2, 2020 |
Trio Meeting |
All members |
|
|
|
|
| Speakers Bureau |
November 4, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
November 7, 2020 |
District Town Hall Meeting |
|
|
|
|
|
| Meeting |
November 9, 2020 |
Executive Team Meeting |
DD/PQD/CGD/PRM/FM |
|
|
|
|
| Meeting |
November 14, 2020 |
Corporate Summit |
All Corporate Members |
|
|
|
|
| Meeting |
November 16, 2020 |
Division Director Call |
District Officers, DD, Senior Support Staff |
|
|
|
|
| Holiday |
November 26, 2020 |
Thanksgiving Holiday |
|
|
|
|
|
| WHQ Deadline |
November 30, 2020 |
Area Directors reports of 1st-round club visits DUE to WHQ |
Area Directors – online |
|
|
|
|
| Deadline |
November 30, 2020 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Speakers Bureau |
December 2, 2020 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Training |
December 5, 2020 |
Workshop |
COTT Chair, DD, Members |
|
|
|
|
| Meeting |
December 7, 2020 |
Trio Meeting |
DD/PDQ/CGD |
|
|
|
|
| Social |
December 12, 2020 |
Celebrating District 12 |
All members |
|
|
|
|
| Meeting |
December 14, 2020 |
Executive Team Meeting |
|
|
|
|
|
| Declaration |
December 15, 2020 |
Candidates Declare Intent |
Any Qualified Member |
|
|
|
|
| Holiday |
December 25, 2020 |
Christmas Day |
|
|
|
|
|
| Meeting |
December 28, 2020 |
Division Director Call |
District Officers, DD, and Senior Support Staff |
|
|
|
|
| WHQ Deadline |
December 30, 2020 |
Club Officers List DUE to WHQ (semi-annual clubs) |
Area and Division Directors |
|
|
|
|
| Deadline |
December 31, 2020 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Meeting |
January – March, 2021 |
Division and Area Council Meetings – Minimum one per quarter |
Div Dir, AD, Pres, VPE, club members |
|
|
|
|
| Holiday |
January 1, 2021 |
New Years Day |
|
|
|
|
|
| Speakers Bureau |
January 2, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Event |
January 4, 2021 |
Emerging Leaders Breakfast |
All members |
|
|
|
|
| DEC #3 |
January 9, 2021 |
District Executive Meeting |
District Officers, DD, AD, Senior Support Staff |
|
|
|
|
| meeting |
January 9, 2021 |
PDG/D meeting |
Past District Governors/Directors |
|
|
|
|
| leave |
January 13, 2021 |
Trio to Mid-year Training |
DD, PQD, CGD |
|
|
|
|
| Training |
January 14-16, 2021 |
Trio at Mid-year Training |
DD, PQD, CGD |
|
|
|
|
| return |
January 17, 2021 |
trio returns from Mid-year Training |
DD, PQD, CGD |
|
|
|
|
| Meeting |
January 20, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| Committee |
January 25, 2021 |
Operations/Alignment Committee schedule meetings |
DD/Operations Committee |
|
|
|
|
| Deadline |
January 31, 2021 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Candidates |
January 31, 2021 |
Publish Call for Candidates |
DLC Chair |
|
|
|
|
| Contests |
February 1, 2021 |
Plan or Begin Club and Area Spring Contests (Feb/Mar) |
Clubs/Area Directors |
|
|
|
|
| Campaign |
February 1, 2021 |
TALK UP TOASTMASTERS Membership Campaign Begins |
Clubs/CGD/PQD |
|
|
|
|
| Meeting |
February 1, 2021 |
Trio Meeting |
DD, PQD, CGD |
|
|
|
|
| Speakers Bureau |
February 3, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Training |
February 6, 2021 |
COTT #2 Contest Chair/Voting Judges/Chief Judge |
COTT Chair, DD, Members |
|
|
|
|
| Meeting |
February 8, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| Meeting |
February 13, 2021 |
Officers Breakfast |
Club Presidents or Representative |
|
|
|
|
| WHQ Deadline |
February 15, 2021 |
Mid-Year Audit for period July 1 – December 31 DUE to WHQ |
Finance Manager /Audit Committee |
|
|
|
|
| Holiday |
February 17, 2021 |
President’s Day |
|
|
|
|
|
| Interviews |
February 20, 2021 |
DLC Interviews |
DLC Chair/Officer Candidates |
|
|
|
|
| Meeting |
February 22, 2021 |
Division Director Call |
DD, Div, Senior Support Staff |
|
|
|
|
| Contests |
February 27, 2021 |
Area Contest |
Clubs, CGD/PQD |
|
|
|
|
| WHQ Deadline |
February 28, 2021 |
Last Day for Area and Divisions to complete Club Officer Training |
Area/Division Dir |
|
|
|
|
| Deadline |
February28, 2021 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Contests |
March 1, 2021 |
Plan or Begin Area and Division Spring Contests (Mar/Apr) |
Area /Div Dir |
|
|
|
|
| Meeting |
March 1, 2021 |
Trio Meeting |
DD/PQD/CGD |
|
|
|
|
| Speakers Bureau |
March 3, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
March 8, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| Contests |
March 13, 2021 |
Division Contest |
Clubs, CGD/PQD |
|
|
|
|
| Contests |
March 20, 2021 |
Division Contest |
Clubs, CGD/PQD |
|
|
|
|
| Meeting |
March 22, 2021 |
Division Director Call |
District Officers, Div, Senior Support Staff |
|
|
|
|
| Contests |
March 27, 2021 |
Division Contest |
Clubs, CGD/PQD |
|
|
|
|
| Deadline |
March 31, 2021 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Deadline |
March 31, 2021 |
Last day to report club officers trained to WHQ |
DD, PQD |
|
|
|
|
|
March 31, 2021 |
TALK UP TOASTMASTERS Membership Campaign Ends8 |
Clubs, CGD/PQD |
|
|
|
|
| Meeting |
April – June, 2021 |
Division and Area Council Meetings – Minimum one per quarter |
Div Dir, AD, Pres, VPE, club members |
|
|
|
|
| WHQ Deadline |
April 1, 2021 |
DUES RENEWALS |
Div Dir, AD, club members |
|
|
|
|
| Holiday |
April 4, 2021 |
Easter |
|
|
|
|
|
| Meeting |
April 5, 2021 |
Trio Meeting |
DD/PQD/CGD |
|
|
|
|
| Meeting |
April 7, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
April 12, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| DEC #4 |
April 17, 2021 |
District Executive Meeting |
DD, Div, AD, Senior Support Staff |
|
|
|
|
| Meeting |
April 17, 2021 |
PDG/D meeting |
Past District Governors/Directors |
|
|
|
|
| Meeting |
April 26, 2021 |
Division Director Call |
|
|
|
|
|
| Deadline |
April 30, 2021 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| Due Date |
April 30, 2021 |
Outstanding Club Member nominations due (may be extended if given out at June TLI) |
Clubs, Outstanding Member Chair |
|
|
|
|
| Due Date |
April 30, 2021 |
Area Director Visits concluded |
AD |
|
|
|
|
| Campaign |
May 1, 2021 |
BEAT THE CLOCK Membership Campaign begins |
Clubs, CGD/PQD |
|
|
|
|
| Event |
May 1, 2021 |
SPRING CONFERENCE (elections, club realignment, etc.) |
PQD/Co-Chairs |
|
|
|
|
| Meeting |
May 3, 2021 |
TRIO Meeting – (Face-to-Face) |
DD/PQD/CGD |
|
|
|
|
| Meeting |
May 5, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
May 10, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| WHQ Deadline |
May 15, 2021 |
Deadline for Clubs to submit Federal and State tax forms (for non-profit status) Tax Forms |
Club Treasurers |
|
|
|
|
| Meeting |
May 24, 2021 |
Division Director Call |
District Officers, Div Dir, Senior Support Staff |
|
|
|
|
| Deadline |
May 31, 2021 |
Finance Manager Monthly Report to Trio |
Finance Manager |
|
|
|
|
| WHQ Deadline |
May 31, 2021 |
Deadline! Area Directors reports of 2nd-round club visits DUE to WHQ |
Area Directors – online |
|
|
|
|
| Deadline |
May 31, 2021 |
Corrections to second round club officer training reports |
DD/PQD |
|
|
|
|
| Deadline |
June 1, 2021 |
Final Encouragement to all clubs to finish strong |
DD/PQD/CGD/ADs/DivDs |
|
|
|
|
| Meeting |
June 2, 2021 |
Speakers Bureau |
All and non-Toastmasters |
|
|
|
|
| Meeting |
June 5, 2021 |
Transition Meetings |
Outgoing/Incoming Trio members |
|
|
|
|
| Meeting |
June 7, 2021 |
TRIO Meeting |
DD/PQD/CGD |
|
|
|
|
| Training |
June 12, 2021 |
Area & Division Directors Training |
Division Officers, Incoming Div and Area Dir |
|
|
|
|
| Meeting |
June 14, 2021 |
Executive Team Meeting |
DD,PQD,CGD,PRM,FM |
|
|
|
|
| Event |
June 19, 2021 |
TLI – Officer Training – Installation |
Trainers, All members |
|
|
|
|
| Event |
June 26, 2021 |
Celebrating District 12 |
All members |
|
|
|
|
| Meeting |
June 28, 2021 |
Division Director Call |
Outgoing/Incoming District officers, Div D, Senior Support Staff |