District 12 Calendar

Category Date Event Attendees
Deadline June 1, 2020 Final encouragement to all clubs to finish strong Trio, Division Director – Incoming/Outgoing
Meeting June 1, 2020 TRIO Meeting
Meeting June 3, 2020 Speakers Bureau District Officers, Division & Area Directors
Meeting June 6, 2020 Transition Meeting All District Officers, Club Officers, Members
Training June 13, 2020 Area and Division Director’s training PQD, CGD, club members
Meeting June 15, 2020 Executive team meeting Clubs, CGD/PQD
Event June 20, 2020 TLI – officers training – installation Finance Manager
Event June27, 2020 Celebrating in District 12
Meeting June 29, 2020 Division Director’s call
Meeting July – Sept, 2020 Division and Area Council Meetings – Minimum one per quarter DDs, AD, Pres, VPE, members
Website/CC July 1, 2020 E-Mail Message from DD/Update Website Information DD/PRM/Webmaster
Meeting July 1, 2020 Speakers Bureau All and non-Toastmasters
Holiday July 4, 2020 Independence Day
Due Date July 6, 2020 Area Dir Introductory Club Visits/ Officer Make Up training – Begin Area and Division Directors
July 11, 2020 AD/DD extended training and Make up Trio/ AD/Division directors
Meeting July 13, 2020 Trio meeting DD/PQD/CGD
WHQ Deadline July 15, 2020 District Leader List (along with signed Officer Agreements and Release Statements District Officers ,Div and Area Directors
WHQ Deadline July 15, 2020 District Alignment report DUE to WHQ DD
WHQ Deadline July 15, 2020 District Calendar DUE to WHQ (include link to D12 website) DD
WHQ Deadline July 15, 2020 District Signatures form DUE to WHQ DD/Finance Manager
Event July 18, 2020 Officers breakfast
Meeting July 20, 2020 Executive Team Meeting DD/PQD/CGD/PRM/FM
DEC #1 July 25, 2020 District Executive Meeting District Officers, Division & Area Directors
Meeting July 25, 2020 PDG/D meeting Past District Governors/Directors
Meeting July 27, 2020 Division Director Call Trio, Division Directors
Deadline July 31, 2020 Audit Committee receives financial records to conduct Audit Audit Chair/Finance Manager
Deadline July 31, 2020 Finance Manager Monthly Report to Trio Finance Manager
Incentive August 1, 2020 SMEDLEY Membership Campaign Begins Clubs, CGD/PQD
Transition August 1, 2020 Awards Banquet All Members
Speakers Bureau August 5, 2020 Speakers Bureau All and non-Toastmasters
Meeting August 10, 2020 Executive Team Meeting DD/PQD/CGD/PRM/FM
Leave August 17, 2020 Trio Training/Toastmasters International Convention, Denver, CO DD, PQD, CGD
Interviews August 18, 2020 Trio meets with Candidates for interview DD, PQD, CGD
Training August 19-21, 2020 Trio training DD, PQD, CGD
Return August 25, 2020 Toastmasters International Convention, Denver, CO DD, PQD, CGD
Meeting August 31, 2020 Division Director Call Trio, Division Directors, Senior Support Staff
Deadline August 31, 2020 Finance Manager Monthly Report to Trio Finance Manager
WHQ Deadline August 31, 2020 Last Day for Area and Divisions to complete Club Officer Training DD, AD, and trainers
WHQ Deadline August 31, 2020 Year-End Audit DUE for preceding year & Finance Manager Report for period Jan 1- June 30 Audit Committee/DD
WHQ Deadline August 31, 2020 Fixed Asset Template and Accural Templete due DD
WHQ Deadline August 31, 2020 Finalize District Budget (due to WHQ Sep 30) Finance Manager /Trio
Due Date September 1, 2020 October dues Reminder CGD/PQD/DD – Division/Area Dirs/Clubs
Holiday September 2, 2020 Labor Day
Speakers Bureau September 2, 2020 Speakers Bureau All and non-Toastmasters
Workshop September 5, 2020 Educational All members
Meeting September 7, 2020 Trio Meeting DD, PQD, CGD
Workshop September 12, 2020 Educational All members
Meeting September 14, 2020 Executive Team Meeting DD/PQD/CGD/PRM/FM
Virtual Meeting September 19, 2020 Business Meeting (Fall) Final Packet

Meeting Video

Workshop September 26, 2020 Educational All members
Meeting September 28, 2020 Division Director Call District Officers, DD, Senior Support Staff
WHQ Deadline September 30, 2020 District Budget to WHQ DD, Finance Manager
WHQ Deadline September 30, 2020 District Success Plan DUE to WHQ DD
WHQ Deadline September 30, 2020 Complete All Club, Area, & Division Officer Training to WHQ PQD
Deadline September 30, 2020 Finance Manager Monthly Report to Trio Finance Manager
Campaign September 30, 2020 SMEDLEY Membership Campaign Ends Clubs, CGD
Meeting October-December, 2020 Division and Area Council Meetings – Minimum one per quarter Div Dir, AD, Pres, VPE, club members
WHQ Deadline October 1, 2020 DUES RENEWALS Div Dir, AD, club members
Workshop October 3, 2020 Educational All members
Meeting October 5, 2020 Trio Call DD, PQD, CGD
Meeting October 7, 2020 Speakers Bureau All and non-Toastmasters
DEC #2 October 10, 2020 District Executive Meeting Trio/Division Directors/Senior Support Staff
Meeting October 12, 2020 PDG/D meeting
Workshop October 17, 2020 Train the Trainer
Meeting October 19, 2020 Executive Team Meeting DD/PQD/CGD/PRM/FM
Meeting October 26, 2020 Division Director Call Trio, DD, and Senior Support Staff
WHQ Deadline October 31, 2020 Deadline to complete 1st Round Area Director Club Visits Area Directors
WHQ Deadline October 31, 2020 Finance Manager’s 1st Quarter report for period July 1 – Sept 30 DUE to WHQ Finance Manager
WHQ Deadline November 1, 2020 DD to Appoint Audit Committee DD/Audit Chair
WQH Deadline November 1, 2020 DD to appoint District Leadership Committee/Chair DD/ChairCommittee
Meeting November 2, 2020 Trio Meeting All members
Speakers Bureau November 4, 2020 Speakers Bureau All and non-Toastmasters
Meeting November 7, 2020 District Town Hall Meeting
Meeting November 9, 2020 Executive Team Meeting DD/PQD/CGD/PRM/FM
Meeting November 14, 2020 Corporate Summit All Corporate Members
Meeting November 16, 2020 Division Director Call District Officers, DD, Senior Support Staff
Holiday November 26, 2020 Thanksgiving Holiday
WHQ Deadline November 30, 2020 Area Directors reports of 1st-round club visits DUE to WHQ Area Directors – online
Deadline November 30, 2020 Finance Manager Monthly Report to Trio Finance Manager
Speakers Bureau December 2, 2020 Speakers Bureau All and non-Toastmasters
Training December 5, 2020 Workshop COTT Chair, DD, Members
Meeting December 7, 2020 Trio Meeting DD/PDQ/CGD
Social December 12, 2020 Celebrating District 12 All members
Meeting December 14, 2020 Executive Team Meeting
Declaration December 15, 2020 Candidates Declare Intent Any Qualified Member
Holiday December 25, 2020 Christmas Day
Meeting December 28, 2020 Division Director Call District Officers, DD, and Senior Support Staff
WHQ Deadline December 30, 2020 Club Officers List DUE to WHQ (semi-annual clubs) Area and Division Directors
Deadline December 31, 2020 Finance Manager Monthly Report to Trio Finance Manager
Meeting January – March, 2021 Division and Area Council Meetings – Minimum one per quarter Div Dir, AD, Pres, VPE, club members
Holiday January 1, 2021 New Years Day
Speakers Bureau January 2, 2021 Speakers Bureau All and non-Toastmasters
Event January 4, 2021 Emerging Leaders Breakfast All members
DEC #3 January 9, 2021 District Executive Meeting District Officers, DD, AD, Senior Support Staff
meeting January 9, 2021 PDG/D meeting Past District Governors/Directors
leave January 13, 2021 Trio to Mid-year Training DD, PQD, CGD
Training January 14-16, 2021 Trio at Mid-year Training DD, PQD, CGD
return January 17, 2021 trio returns from Mid-year Training DD, PQD, CGD
Meeting January 20, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
Committee January 25, 2021 Operations/Alignment Committee schedule meetings DD/Operations Committee
Deadline January 31, 2021 Finance Manager Monthly Report to Trio Finance Manager
Candidates January 31, 2021 Publish Call for Candidates DLC Chair
Contests February 1, 2021 Plan or Begin Club and Area Spring Contests (Feb/Mar) Clubs/Area Directors
Campaign February 1, 2021 TALK UP TOASTMASTERS Membership Campaign Begins Clubs/CGD/PQD
Meeting February 1, 2021 Trio Meeting DD, PQD, CGD
Speakers Bureau February 3, 2021 Speakers Bureau All and non-Toastmasters
Training February 6, 2021 COTT #2 Contest Chair/Voting Judges/Chief Judge COTT Chair, DD, Members
Meeting February 8, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
Meeting February 13, 2021 Officers Breakfast Club Presidents or Representative
WHQ Deadline February 15, 2021 Mid-Year Audit for period July 1 – December 31 DUE to WHQ Finance Manager /Audit Committee
Holiday February 17, 2021 President’s Day
Interviews February 20, 2021 DLC Interviews DLC Chair/Officer Candidates
Meeting February 22, 2021 Division Director Call DD, Div, Senior Support Staff
Contests February 27, 2021 Area Contest Clubs, CGD/PQD
WHQ Deadline February 28, 2021 Last Day for Area and Divisions to complete Club Officer Training Area/Division Dir
Deadline February28, 2021 Finance Manager Monthly Report to Trio Finance Manager
Contests March 1, 2021 Plan or Begin Area and Division Spring Contests (Mar/Apr) Area /Div Dir
Meeting March 1, 2021 Trio Meeting DD/PQD/CGD
Speakers Bureau March 3, 2021 Speakers Bureau All and non-Toastmasters
Meeting March 8, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
Contests March 13, 2021 Division Contest Clubs, CGD/PQD
Contests March 20, 2021 Division Contest Clubs, CGD/PQD
Meeting March 22, 2021 Division Director Call District Officers, Div, Senior Support Staff
Contests March 27, 2021 Division Contest Clubs, CGD/PQD
Deadline March 31, 2021 Finance Manager Monthly Report to Trio Finance Manager
Deadline March 31, 2021 Last day to report club officers trained to WHQ DD, PQD
March 31, 2021 TALK UP TOASTMASTERS Membership Campaign Ends8 Clubs, CGD/PQD
Meeting April – June, 2021 Division and Area Council Meetings – Minimum one per quarter Div Dir, AD, Pres, VPE, club members
WHQ Deadline April 1, 2021 DUES RENEWALS Div Dir, AD, club members
Holiday April 4, 2021 Easter
Meeting April 5, 2021 Trio Meeting DD/PQD/CGD
Meeting April 7, 2021 Speakers Bureau All and non-Toastmasters
Meeting April 12, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
DEC #4 April 17, 2021 District Executive Meeting DD, Div, AD, Senior Support Staff
Meeting April 17, 2021 PDG/D meeting Past District Governors/Directors
Meeting April 26, 2021 Division Director Call
Deadline April 30, 2021 Finance Manager Monthly Report to Trio Finance Manager
Due Date April 30, 2021 Outstanding Club Member nominations due (may be extended if given out at June TLI) Clubs, Outstanding Member Chair
Due Date April 30, 2021 Area Director Visits concluded AD
Campaign May 1, 2021 BEAT THE CLOCK Membership Campaign begins Clubs, CGD/PQD
Event May 1, 2021 SPRING CONFERENCE (elections, club realignment, etc.) PQD/Co-Chairs
Meeting May 3, 2021 TRIO Meeting – (Face-to-Face) DD/PQD/CGD
Meeting May 5, 2021 Speakers Bureau All and non-Toastmasters
Meeting May 10, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
WHQ Deadline May 15, 2021 Deadline for Clubs to submit Federal and State tax forms (for non-profit status) Tax Forms Club Treasurers
Meeting May 24, 2021 Division Director Call District Officers, Div Dir, Senior Support Staff
Deadline May 31, 2021 Finance Manager Monthly Report to Trio Finance Manager
WHQ Deadline May 31, 2021 Deadline! Area Directors reports of 2nd-round club visits DUE to WHQ Area Directors – online
Deadline May 31, 2021 Corrections to second round club officer training reports DD/PQD
Deadline June 1, 2021 Final Encouragement to all clubs to finish strong DD/PQD/CGD/ADs/DivDs
Meeting June 2, 2021 Speakers Bureau All and non-Toastmasters
Meeting June 5, 2021 Transition Meetings Outgoing/Incoming Trio members
Meeting June 7, 2021 TRIO Meeting DD/PQD/CGD
Training June 12, 2021 Area & Division Directors Training Division Officers, Incoming Div and Area Dir
Meeting June 14, 2021 Executive Team Meeting DD,PQD,CGD,PRM,FM
Event June 19, 2021 TLI – Officer Training – Installation Trainers, All members
Event June 26, 2021 Celebrating District 12 All members
Meeting June 28, 2021 Division Director Call Outgoing/Incoming District officers, Div D, Senior Support Staff